Strawberry Park Neighborhood Association Bylaws
Article 1 - Name
The name of this Association shall be Strawberry Park Neighborhood Association, which is located in the City of San Jose, County of Santa Clara, and State of California. The association is bounded by Saratoga Ave on the east, I-280 on the north, Moorpark and Park Meadow on the west, and Williams on the south. The boundaries are shown in attachment 1, Strawberry Park Neighborhood Association boundary map.
Article 2 - Purpose
The purpose of this Association shall be to provide a vehicle for the desires of the people within the Strawberry Park neighborhood including: safety, emergency preparedness, schools, traffic, zoning, recreation, and neighborhood preservation. The Association shall serve as a base for communication within this community.
Article 3 - Goals
Promote community involvement and participation in services, function, and meetings.
Establish and maintain an adequate line of communication between the City of San José and the residents of the community.
Provide a community voice to advise City officials, staff, school personnel, and the community at large about implementation of services, community needs, events, concerns, and to help determine viable solutions.
Recruit volunteers and sponsors to aid in the enhancement of services provided.
Provide a vehicle for the generation of revenues through fundraising activities for the purpose of supporting the enhancement of the quality of life in the community.
Article 4 - Membership
Section 1. &- Eligibility: Any person, who resides, owns property, or works in the Strawberry Park neighborhood, as defined in Article 1, subscribes to the goals and aims of the Association, and pays the $15 annual membership fee (fee expires at the end of each calendar year) shall be eligible for membership.
Section 2. - Voting: Each member shall have the right to cast one vote.
Section 3. - Voting Member: Any member who has paid the annual membership fee for the current year.
Section 4. - Association Meetings: The Association shall meet at least once per quarter. The fourth quarterly meeting shall be held for the election of officers. Minutes shall be taken at each Association meeting. Copies of the previous minutes are to be provided at the following meeting and posted on the Association website.
Section 5. - Special Meetings: Special Meetings may be called by the order of the Board of Officers or the President. Seven (7) days’ notice shall be given for such meetings.
Section 6. - Voting Method: Voting may be done through a show of hands or verbal forum for regular agenda items. However, when voting for officers or other action items, members may use secret ballot. Voting on such items may also be conducted by mail in any manner that the board shall determine.
Section 7. - Quorum: Roll call must be taken at each Association meeting in order to establish a quorum. The quorum for the Association meetings shall be fifty (50) percent of the Board vote plus a majority of the Association vote.
Article 5 - Board of Officers
Section 1. Composition: The Board of Officers shall consist of four (4) members of the Association. Officers of this Association shall be: President, Vice President, Secretary, and Treasurer.
Section 2. - Term of Office: The term of office shall be for one (1) calendar year. No officer may hold the same position for more than two (2) consecutive terms. The term of office shall begin January 1st for one (1) calendar year.
Section 3. - Vacancies: A vacancy on the Board of Officers shall be filled by a substitute for the remaining period until the next annual election. The substitute should be voted in by a majority of the remaining Board of Officers as soon as the Association knows of a vacancy by majority vote as soon as practical.
Section 4. - Powers and Duties: The Board of Officers shall:
Be responsible for conduct and management of the Association.
Supervise preparation and maintenance of the procedures and guidelines for the Association and its activities.
Appoint ad hoc committees as needed.
Budget and approve all expenditures.
Section 5. - Meetings: The Board shall meet at least four (4) times annually at times designated by the board. The President may call special meetings at any time and shall call a Special meeting upon request of three (3) members. In either case, three (3) days’ notice shall be given.
Section 6. - Quorum: Roll call must be taken at each Board meeting in order to establish a quorum. The quorum for Board meetings shall be a simple majority of its members.
Section 7. &- Minutes: Minutes must be kept at each meeting. Copies of the previous minutes are to be provided at the following meeting. A record of how every Board member votes must be kept.
Section 8. - Future Projects: Projects are submitted at the Association meetings. If the Board and members of the Association approve the project, then a chairperson is selected by the board to organize the project. At the next Association meeting, the chairperson will report on how the project will be carried out and the suggested date or dates of the project. The Board and the Association members will vote on the project as proposed by the chairperson. If approved, the project will proceed as proposed by the project chairperson.
Article 6 - Officers’ Duties
Section 1. - President: The president shall coordinate all Association activities, preside at meetings of the Association and the Board, and shall have the general powers of supervision and management of the Association as pertain to the office and such duties as may be designated by the Board.
Section 2. - Vice President: The vice president shall assume the duties of the President in the officer’s absence and shall be responsible for editing the newsletter and shall be in charge of maintaining up-to-date records of members.
Section 3. - Secretary: The secretary shall keep minutes of the Association meetings and Board meetings and shall be responsible for notification of Association meetings and Board meetings. The Secretary has the responsibility of correspondence at the direction of the President.
Section 4. - Treasurer: The Treasurer shall be custodian of the Association funds and shall supervise the handling of funds of any enterprises of the Association. The Treasurer shall assure the keeping of proper financial records and report quarterly to the members and the Board; pay budgeted requests as directed by the board. Payments require signature of the Treasurer and one other board member.
Article 7. - Dissolution of Assets
The property of this association is irrevocably dedicated to: safety, emergency preparedness, schools, traffic, zoning, recreation, and neighborhood preservation. No part of the Association income shall ever inure to the benefit of any Officer or Member. Upon dissolution or winding up of the Association, its assets remaining after payment of its debts and liabilities, shall be distributed to a nonprofit fund, a foundation, community group, or a corporation organized for the purposes and goals established by the Association. Assets may also become property of the City of San Jose should the organization be dissolved.
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